Academic Years and Terms
This module lets you define institutional academic years and terms (semesters).
Academic Year List
Go to Institution and Academic Structure -> Academic Years and Terms from the left menu.
Image 1: Academic year list
Adding a New Academic Year
- Click "New Academic Year"
- Fill details:
| Field | Required | Description |
|---|---|---|
| Name | Yes | Year name (for example 2024-2025) |
| Start Date | Yes | Academic year start |
| End Date | Yes | Academic year end |
| Active | Yes | Active status |
- Click "Save"
Image 2: New academic year form
Term (Semester) Management
Terms can be defined under each academic year.
Adding a New Term
- Click "New Term"
- Fill details:
| Field | Required | Description |
|---|---|---|
| Academic Year | Yes | Parent year |
| Term Name | Yes | Name (for example Term 1, Fall) |
| Start Date | Yes | Term start |
| End Date | Yes | Term end |
| Active | Yes | Active status |
- Click "Save"
Image 3: Add term form
Example Configuration
Academic Year: 2024-2025
- Start: September 9, 2024
- End: June 13, 2025
Terms:
| Term | Start | End |
|---|---|---|
| Term 1 | September 9, 2024 | January 17, 2025 |
| Term 2 | February 3, 2025 | June 13, 2025 |
Active Year and Term Rules
- Only one academic year can be active at a time
- Within each year, only one term can be active
- Active year/term is used as default in new records
Image 4: Active year/term indicator