Student Management

The student management module lets you create, update, and track all student records in your institution. This module is accessible to Administrator, Manager, and Teacher roles.

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Student List

Go to People -> Students from the left menu.

Image 1: Student list screen with search/filter and new student button

List Features

• Search by student first name, last name, or national ID
• Pagination with 20 students per page
• Detail View by clicking any student row

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Adding a New Student

To add a new student:

1. Click "New Student" in the student list
2. Fill in required fields

Field	Required	Description
First Name	Yes	Student first name
Last Name	Yes	Student last name
National ID	Yes	11-digit Turkish identity number
Grade Level	Yes	Enrolled grade level
Enrollment Date	Yes	Institution enrollment date
Phone	No	Contact number
Date of Birth	No	Birth date
Gender	No	Gender information
School Name	No	Current formal school
Address	No	Home address

3. Click "Save"

Image 2: New student form

Phone number

If a phone number is provided, the join code can be sent by SMS.

Join code

When a student is created, the system automatically generates a 12-character join code. If SMS notifications are enabled, this code is sent automatically.

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Bulk Student Import

Use the "Bulk Add" button on the student list to import many students at once from a CSV or Excel template instead of creating them one by one.

Flow

1. Click "Bulk Add" on the student list
2. Choose Excel or CSV
3. Download the generated template
4. Use "Upload Template" for the completed file
5. Review and optionally edit rows on the preview screen
6. Confirm the import when no errors remain

Template Rules

• Do not rename template column headers
• Columns starting with * are required
• Enter phone numbers without a leading 0
• If a phone number is provided, the join code can be sent by SMS
• For gender, use only Kız, Erkek, or Bilinmiyor
• The recommended enrollment-date format is Day/Month/Year, but common date formats are also validated
• The student bulk-import template does not include a status column; imported students are created automatically as Active

Grade level codes

At least one grade level must exist before downloading the student template. The file expects grade level codes, not grade names, and the available codes are listed in the download modal.

Preview and validation

Uploaded files first open in an editable preview screen. Row-level and field-level validation messages are shown before any save operation.

Transaction behavior

Bulk student import is saved in a single transaction. If any row fails validation or persistence, no student record is committed.

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Student Detail Page

When you open student detail, you can access:

• General Information: Identity, grade, enrollment date, status, contact data
• Guardian Information: Linked guardians and their permissions
• Student Notes: Academic/behavior/meeting/risk notes
• Status History: Timeline of status changes

Image 3: Student detail page overview

Guardian Information

Field	Description
Guardian Name	Guardian identity
Relation	Parent or Relative
Academic Permission	Can view attendance/exam/assignment data
Billing Permission	Can view payments/installments/contracts
Communication Permission	Can receive institution communications (SMS/email)

Image 4: Guardian list and permission settings

Student Note Types

Note Type	Description
Academic	Academic performance notes
Behavior	Behavior/discipline notes
Guardian Meeting	Parent meeting records
Risk	Risk/concern notes

Visibility options:

• Internal: Staff only
• Share with Guardian: Visible to guardian

Image 5: Add student note form

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Student Statuses

Status	Description	Allowed Transitions
Active	Enrolled and attending	Frozen, Left, Graduated
Frozen	Enrollment temporarily paused	Active, Left
Left	Left institution	Active
Graduated	Completed program	Final (cannot be changed)

To change status:

1. Click "Change Status" on student detail
2. Select new status
3. Enter reason (optional)
4. Click "Confirm"

Image 6: Student status change dialog

Important

Status changes are logged in history. Most changes are reversible except Graduated.

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Deleting a Student

To delete a student:

1. Open student detail
2. Click "Delete"
3. Confirm in dialog

caution

Student must be inactive first (Left or Frozen). Active students cannot be deleted directly.